Information for PTs Who Need to Update Missing Employment and Practice History with the College

If your work site does not appear in the drop-down list, please search for Other as your Name of Work Site (it’s on the second page of results), and select it. You will then be able to provide your missing work site’s name, location and phone number.

Please note that this information will not appear on the Public Register until the College Registration Team has verified it. Once it has been verified you will receive an email letting you know that is now appears publicly.

To update the address and contact details for workplace, you need to add an End Date (the day your location changed), as well as any other missing information and click Save at the bottom of the page.

Then click Create to add an employment record for your new location. Your start date should be the day your location changed.

Select your new location for your work site, or Other if your new location does not appear in the drop-down menu.

Send the updated phone number to registration@collegept.org. Ensure that the phone number is a general number for the clinic and not your personal extension.

No, you cannot. As the Public Register is updated in real time, your employment’s start and end dates cannot appear to be later than today’s date. If you are aware that you are starting a new job, or leaving a current one, please update your employment on the day it occurs or shortly after. Don’t forget you have an obligation to update it within 30 days of the change at the latest.

If your employer (the company that pays you) is different from your practice location (the physical location where you work), you must check this box and provide your employer’s information.

While you may have more than one area of practice at a specific worksite, we only require and accept one. Choose the one you think is best.

If you are on leave from your employment you must update your employment information by adding an end date (this would be the date that you went on leave).

When you return from your leave, you should then add a new employment entry, with the start date being the day you returned to work.

Please also update your Current Employment Status on your profile page, if your new employment information has caused it to change (i.e. you were working in physiotherapy, but are now on leave).

Any employment information that took place up to March 31, 2018 and earlier, no longer appears on the Public Register, or in the PT Portal for you to see. 

Please be assured we still have those records in our files. Please do not try to add any past employment that appears to be missing, if that employment ended on or before March 31, 2018.

If you only deliver care at a patient’s home, you would answer No to this question.

If you see patients privately, no matter the location, you are operating a private practice, and you’ll need to update your information on the PT Portal.

You will also require a business address for the purposes of providing contact information to patients and third-party payers. If you don’t have a physical clinic, you can use your home address as the business address.

If you prefer not to have your home address listed on the Public Register, you can use a P.O. box, which you can rent from a post office or other facility.  

No, the College cannot remove any employment information from your file. In addition to the information referred to in subsection 23 (2) of the Code, the name, business address, and business telephone number of each current and previous Place of Practice of the Member on or after April 1, 2018 are also required to remain on the Public Register and on file.

Manager: Major role is in the management of a particular team/group that delivers services.

Owner/Operator: An individual who is the owner of a practice site and who may or may not manage or supervise the operation at that site.

Service Provider (Physiotherapist): Major role is in the delivery of professional services specific to the profession.

Consultant: Major role is the provision of expert guidance and consultation, without direct patient-care, to a third-party.

Administrator: A person whose primary role is involved in administration, planning, organizing and managing.

Instructor/Educator: Major role is as an educator for a particular target group.

Researcher: Major role is in knowledge development and dissemination of research.

Quality Manager: Major role is the assurance and control of the quality of procedures and/or equipment.

Salesperson: Major role is in the sales of health-related services and products.

Other: Position/Title that is none of the above.

Permanent: Status with employer is permanent with an indeterminate duration (no specified end date) of employment and guaranteed or fixed practice hours per week.

Temporary: Status with employer is temporary with fixed duration of employment, based on a defined start and end date, and guaranteed or fixed practice hours per week.

Casual: Status with employer is on an as-needed basis, with employment that is not characterized by a guaranteed or fixed number of hours per week. There is no arrangement between employer and employee that the employee will be called to work on a regular basis.

Self-Employed: A person who operates his or her own economic enterprise in the profession. The individual may be the owner of a business or professional practice, or an individual in a business relationship in which he or she agrees to perform specific work for a payer in return for payment.

Other: Employment category that is none of the above.

Full-Time: Official status with employer is full-time or equivalent, or usual hours of practice are equal to or greater than 30 hours per week.

Part-Time: Official status with employer is part-time, or usual hours of practice are less than 30 hours per week.

Casual: Status with employer is on an as-needed basis, with employment that is not characterized by a guaranteed or fixed number of hours per week. There is no arrangement between employer and employee that the employee will be called to work on a regular basis.

Hospital: A health care facility that offers a range of in-patient and out-patient health care services (e.g. medical, surgical, psychiatry etc.) available to the target population. Includes specialty and complex continuing care hospitals not otherwise classified.

Rehabilitation Facility: A health care facility that has as its primary focus the post-acute, inpatient and outpatient rehabilitation of individuals.

Mental Health and Addiction Facility: A health care facility that has as its primary focus the acute or post-acute, in-patient and/or out-patient care of individuals with mental health issues and illness and/or addictions.

Residential/Long-Term Care Facility: A long-term care facility designed for people who require the availability of 24-hour nursing care and supervision within a secure setting. In general, long-term care facilities offer high levels of personal care and support. These facilities include nursing homes, municipal homes and charitable homes.

Assisted Living Residence/Supportive Housing: A retirement home or supportive housing that provides varying degrees of care to assist individuals/couples to live independently. Services include home making, meal preparation, low to daily personal care and availability of a personal support worker or staff on a 24-hour basis. These facilities include group homes, retirement homes, community care homes, lodges, supportive housing and congregate living settings.

Community Health Centre (CHC): A CHC employs physicians and other interdisciplinary providers to serve high-risk communities and populations who may have trouble accessing health services because of barriers related to language, culture, physical disability, socioeconomic status or geographic isolation. CHCs emphasize health promotion, disease prevention and chronic disease management based on local population health needs. The organization must be recognized as a CHC and there are 74 CHCs throughout Ontario (January 2016).

Family Health Team (FHT): A Family Health Team is a group that includes physicians and other interdisciplinary providers. The FHT provides comprehensive primary health care (PHC) services. The FHT provides services on a 24/7 basis through a combination of regular office hours, after-hours services, and access to a registered nurse through the Telephone Health Advisory Service (THAS). The FHT emphasizes health promotion, disease prevention and chronic disease management based on local population health needs. The FHT must enroll patients. The group must be recognized as a FHT and there are 184 FHTs in Ontario (January 2016).

Home Care/Visiting Agency (Client’s Home or Place of Business): The professional travels to one or more sites that may be the client’s home, school and/or workplace environment to provide services (e.g. Home care or CCAC contracts).

Community Care Access Centre (CCAC): A local organization that assists its clients to access government-funded home care services and long-term care homes. The organization helps people to navigate the array of community support and health agencies in their communities.

Group Health Centre (Sault Ste. Marie): An interdisciplinary practice in Sault Ste. Marie that includes physicians, nurse practitioners, dietitians, pharmacists, physiotherapists, and many other providers. The group provides comprehensive primary health care (PHC) services. The services are provided on a 24/7 basis through a combination of regular office hours, after-hours services, and access to a registered nurse through the Telephone Health Advisory Service (THAS). The group emphasizes health promotion, disease prevention and chronic disease management based on local population health needs. The group must enroll patients.

Nurse Practitioner Led Clinic: This clinic is led by a nurse practitioner and provides primary health care in collaboration with family physicians, and other interdisciplinary health care providers. The focus of the clinic is on comprehensive primary health care services in areas where access to family health care is limited.

Private Practice/Clinic (Group): A community based group (not already noted), professional practice or clinic that is composed of two or more health professionals working together to deliver health services. Clients typically come to the professionals’ location to receive services. Other administrative support staff may also be involved, however the health professionals are the focus of service provision.

Private Practice/Clinic (Solo): A community-based professional practice/business composed of a single practitioner who delivers health services. Clients typically come to the professional’s location to receive services. Administrative support staff may also be involved, however the health professional is the focus of service provision.

Post-Secondary Educational Institution: A post-secondary institution, either a university or equivalent institution or a college or equivalent institution, with a primary focus on the delivery of education.

School or School Board: A preschool, elementary or secondary school (or equivalent institution), or the associated school board (or equivalent entity) that has responsibility for the governance and management of education funding issued by provincial governments.

Children Treatment Centres (CTC): This centre is a community-based organization that serves children with physical disabilities and multiple special needs. The centre provides physiotherapy, occupational therapy and speech therapy along with other additional services. There are 20 CTCs in Ontario.

Association/Government/Regulatory Organization/Non-Government Organization (e.g. Diabetes Association): An organization or government that deals with regulation, advocacy, policy development, program development, research and/or the protection of the public, at a national, provincial/territorial, regional or municipal level.

Health Related Business/Industry: A business or industry whose focus of activities is not in the direct delivery of health care services, but rather the health of workers, health-related product development or the selling of health-related products (e.g. medical device or pharmaceutical companies).

Industry, Manufacturing and Commercial: A business/industry whose focus of activities is not in the direct delivery of health care services, but rather the health of workers, health-related product development, or commercial activity outside of the health care system entirely.

Board of Health or Public Health Laboratory or Public Health Unit: A public health laboratory or official health unit that administers health promotion and disease prevention programs to inform the public about healthy lifestyles, communicable disease control including education in STDs/AIDS, immunization, food premises inspection, healthy growth and development including parenting education, health education for all age groups and selected screening services.

Cancer Centre: A facility that specializes in services related to the treatment, prevention and research of cancer.

Telephone Health Advisory Services: A program that provides free, confidential, 24/7 service that offers residents easy access to health information.

Spa: A facility that focuses on providing services related to health, fitness, beauty and relaxation.

Correctional Facility: A stand-alone organization/facility that has as its primary focus the treatment and rehabilitation of persons detained or on probation due to a criminal act.

Other Place of Work: Place of work that is none of the above.

General Practice: Services provided primarily to clients across a range of service and/or consultation areas specific to the profession (e.g. general rehabilitation, laboratory work etc.).

Cancer Care: Services provided primarily to clients with a variety of cancer and cancer-related illnesses.

Geriatric Care: Services provided primarily to care for elderly persons and to treat diseases associated with aging through short-term, intermediate or long-term treatment/interventions.

Chronic Disease Prevention and Management: Services are provided primarily to address chronic diseases early in the disease cycle to prevent disease progression and reduce potential health complications. Diseases can include diabetes, hypertension, congestive heart failure, asthma, chronic lung disease, renal failure, liver disease, and rheumatoid and osteoarthritis.

Continuing Care/Long-Term Care: Services provided primarily to clients with continuing health conditions for extended periods of time (e.g. long-term care or home care).

Public Health: Services are provided primarily with the purpose of improving the health of populations through the functions of health promotion, health protection, health surveillance and population health assessment.

Critical Care/ICU: Services provided primarily to clients dealing with serious life-threatening and/or medically complex conditions who require constant care, observation and specialized monitoring and therapies.

Mental Health and Addiction: Services provided primarily to clients with a variety of mental health and addiction conditions.

Palliative Care: Services provided primarily to clients with the aim of relieving suffering and improving the quality of life for persons who are living with or dying from advanced illness or who are bereaved.

Emergency: Provided to patients who have immediate medical problems, frequently before complete clinical or diagnostic information is available, in a comprehensive emergency department or an urgent care centre.

Amputations: Physical health issues associated with reconstructive surgery.

Burns and Wound Management: Physical health issues associated with burns and wounds.

Cardiology/Cardiovascular: Physical health issues associated with cardiovascular-related health problems (other than critical care).

Ergonomics: Services provided with the purpose of optimizing human interactions with a system (for example, tools, equipment, products, tasks, organization, technology, and environment) through the assessment of human anatomical, anthropometric, physiological and biomechanical characteristics as they relate to physical activity.

Infectious Disease Prevention and Control: Services are provided to primarily prevent and control health-care associated infections and other epidemiological significant organisms. This includes providing services to reduce the risk, spread and incidence of infections in populations. This includes pandemic planning.

Neurology/Neuroscience: Physical health issues associated with neurological-related health problems (other than critical care).

Orthopedics: Care/services are provided to clients in order to prevent/correct injuries/disorders of the skeletal system, its articulations and associated structures.

Plastics: Physical health issues associated with reconstructive surgery.

Respirology/Cardio-respiratory: Physical health issues associated with respiratory-related health problems (other than critical care).

Return to Work Rehabilitation: Services provided with the purpose of enabling clients to return to work.

Rheumatology: Physical health issues associated with inflammatory or degenerative processes and metabolic derangement of connective tissue structures, such as arthritis.

Sports Medicine: Physical health issues associated with sports-related injuries.

Vestibular Rehabilitation: Physical health issues associated with vestibular related conditions.

Women’s Health/Uro-genital: Provision of physiotherapy services focused on the physical aspects of genitourinary and reproductive health problems.

Other Area of Direct Service/Consultation: Other area of direct service/consultation not otherwise identified.

Consultation: Expert consultation is provided on the profession related to medical and/or legal matters.

Administration: Focus of activities is management or administration.

Teaching—Physiotherapy Education: Focus of activities is directed at providing post-secondary teaching to individuals registered in formal education programs.

Quality Management: Focus of activities is on the assurance of the operational integrity, based on compliance with staffing, technical and organizational requirements.

Research: Focus of activities is in knowledge development and dissemination of research including clinical and non-clinical.

Sales: Focus of activities is in the sales and/or service of health-related apparatuses or equipment.

Client Service Management/Case Management: Focus of activities is the management of client services across the health care continuum, specifically the coordination of multiple services as required for client care. e.g. Case managers

Health Promotion and Wellness: Services provided with the purpose of improving the health of clients through functions of health promotion, health protection, health surveillance and population health assessment.

Other Teaching: Area of education not otherwise identified.

Physiotherapy-Related Continuing Education Teaching: Focus of activities is directed at providing continuing education to physiotherapists.

Other Areas: Other area of employed activity not otherwise mentioned.